DOCUMENT:Q185030 14-NOV-2000 [word97]
TITLE :WD97: ODMA: How Word 97 Works with DOCS Open (PC DOCS)
PRODUCT :Word 97 for Windows
PROD/VER:WINDOWS:97
OPER/SYS:
KEYWORDS:kb3rdparty kbinterop kbdta kbtemplate word97kbfaq
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The information in this article applies to:
- Microsoft Word 97 for Windows
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SUMMARY
=======
This article describes what DOCS Open(R) from PC DOCS, Inc. is and how Microsoft
Word 97 for Windows integrates with DOCS Open.
MORE INFORMATION
================
DOCS Open is a document management solution that enables you to control,
organize, access, and share information. Word processing documents,
spreadsheets, presentations, forms, images, e-mail messages, or any type of file
you want to save can be managed through DOCS Open.
DOCS Open is an open architecture, working in virtually any computer environment
to manage network-based information across a variety of applications, platforms,
databases and networks. DOCS Open creates a document profile for each document
you create. To retrieve a document, you select a search that locates the
document profiles that you or someone else has created.
How DOCS Open Works
-------------------
A Document Profile is associated with every DOCS Open document that you create.
The Document Profile form is analogous to a library catalog card. It contains
customizable attribute information (author, document title, client number,
project, application type, and so forth) which describes a DOCS Open document.
When you want to retrieve a document, you simply select a search that locates
the Document Profiles that were created by you or other DOCS Open users.
DOCS Open lets you search remote file servers automatically and provides you with
a host of powerful, easy-to-use search features. You can search for any words or
phrases in the text of the document or the Document Profile. Document Profiles
are stored in a DOCS Open Library.
How Word 97 Integrates with DOCS Open
-------------------------------------
As an Open Document Management (ODMA) compliant application, Word 97 searches the
Windows Registry during start-up for either of the following keys to determine
if a document management system (DMS) is installed.
HKEY_LOCAL_MACHINE\Software\Classes\ODMA
-or-
HKEY_LOCAL_MACHINE\Software\Classes\ODMA32
If DOCS Open is found as installed in this registry key, Word 97 initiates calls
(hooks) into DOCS Open using ODMA integration. As a result of this integration,
several default Word functions are either replaced or supplemented with the DOCS
Open interface. Items that are replaced are supplemented include the following
commands on the File menu:
- Open
- Close
- Save
- Save As
- Save as HTML
- Versions
- Properties
Microsoft Word 97 does not have full ODMA integration for all features. To
compensate for this, DOCS Open installs the Wordin80.dot template, usually
located in the "\Program Files\Microsoft Office\Office\Startup" folder, which
adds four additional menu commands (through the use of macros) to Word 97 as
listed in the following table.
NOTE: The macro name that adds the menu command is listed inside the parentheses
below the menu command. For example, the macro name is shown as
(<macroname>).
Menu Command Added
(Macro Name) Menu Function of Menu Command
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Save With Options File This command provides a dialog box
(PasswordProtectDocument) before saving that allows you to
password protect the document and
also allows you to choose the file
format your document should be saved
in.
DOCS Open Footer Insert This command adds a footer to the
(Footer) current document based on the values
stored in a profile.
DOCS Open Mail Merge Tools Microsoft Word 97 does not provide
(PCDOCSMailMerge) ODMA integration for a mail merge.
DOCS Open provides macro integration
for using the mail merge feature in
Word 97.
About DOCS Open Help This command displays which version
(AboutPCDOCS) of DOCS Open you are using.
Additionally, DOCS Open modifies the functionality of three other native Word
menu commands. These Word menu commands are modified by a macro with the same
name as the built-in Word command.
NOTE: If you rename these macros, the DOCS Open menu command functionality will
be disabled and the normal Word menu command functionality will return. The
macro name is listed inside the parentheses below the menu command. For example,
the macro name is shown as (macroname).
Command Modified
(Macro Name) Menu Function of Menu Command
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File Insert Brings up the DOCS Open Quick
(InsertFile) Retrieve dialog box.
From File Point to Brings up the DOCS Open Quick
(InsertPicture) Picture on the Retrieve dialog box.
Insert menu
Highlight Changes Point to Track This menu command was
(ToolsRevisions) Changes on the mistakenly included in the
Tools menu DOCSOpen Wordin80.dot template.
The modified menu command
displays the old Word 95 for
Windows Revisions dialog box.
Several other macros are included in the DOCS Open Wordin80.dot template. These
macros are either not used or have no effect on Word 97.
ExitWord
FileSaveAsPassword
PCDOCS
During the installation and integration of DOCS Open, one of the following keys
is written into the Windows Registry:
16-bit version:
HKEY_LOCAL_MACHINE\Software\Classes\ODMA\PCDOCS
32-bit version:
HKEY_LOCAL_MACHINE\Software\Classes\ODMA32\PCDOCS
NOTE: This is the registry key that informs ODMA-compliant applications that DOCS
Open is installed on the computer. If the key is removed from the Windows
Registry, DOCS Open ODMA integration with Word 97 will be disabled.
Features of DOCS Open
---------------------
Search and retrieval capabilities as well as version control and security provide
you with access to documents. Additionally, DOCS Open provides system
administration features such as storage management for document archival and
document activity tracking. These features are detailed in the following table.
Feature Description
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Open Architecture Supports all of the leading SQL databases,
networks, and desktop operating systems. It is
the only document management solution that
supports multiple text, imaging, and workflow
engines.
Application Provides seamless integration with all the
Integration major desktop applications. It also supports
cross-repository connections automatically
without requiring the user to specify an
alternate library.
Quick Retrieve Brings up a list of the last 30 documents you
edited, and allows you to launch the document
by double clicking on its name.
Attribute Indexing Lets you find documents matching any entries in
any one or more of the fields on the Document
Profile.
Content Search Full-text retrieval enables you to search the
text of your documents or profiles with
specific words, phrases, or words within the
proximity of each other.
Quick Search Allows you to store frequently-used searches
for quick access. Quick Searches can be
accessed from DOCS Opens Desktops Search
menu, from Quick Retrieve, and they can be
iconized on the desktop.
Global Network Allows you to search on Wide Area Networks as
Searching easily as on Local Area Networks.
Version Tracking Lets you store up to 99 major versions of a
document. You can also store up to 26
sub-versions of each major version.
Form Selection Allows your administrator to set up multiple
Profile Entry and Profile Search forms from
which you can choose when creating and
searching for documents.
Security Allows you to grant document access rights to
other users or groups in your organization.
Check-in/Check-out Tracks documents that users have copied from
the network and notes when they will be
returned. It also enables you to lock documents
so they temporarily cannot be edited by other
users.
Document History Provides a log of every activity performed on a
document.
Projects Allows you to logically group related documents
in electronic folders.
Templates Lets you save forms or boilerplates created in
any application to be retrieved and used.
Storage Management Enables you to delete or archive documents
after a specified period of time.
System Requirements
-------------------
The following are system requirements needed to run DOCS Open:
Workstation:
- Intel processor or compatible system
- Windows 3.x (for desktop functions only, administration requires Win95 or
higher), Windows 95, Windows NT Workstation
- 16MB RAM, 32MB recommended
Server:
- Intel, Alpha, and others
- Microsoft Windows NT Server, Novell NetWare 3.x/4.x, Banyan VINES, UNIX, and
others
- Microsoft NT SQL Server, Oracle, and Sybase
- Memory and disk space varies depending upon above server combinations used
REFERENCES
==========
For additional information, please see the following article in the Microsoft
Knowledge Base:
Q159963 WD97: Word 97 Supports ODMA
For more information about DOCS Open, please contact PC DOCS, Inc.
PC DOCS, Inc.
25 Burlington Mall Road
4th Floor
Burlington, MA 01803
Main Number : (781) 273-3800
Corporate Sales : (800) 933-3627
Technical Support: (850) 942-5000
Internet : http://www.pcdocs.com/
E-mail : info@pcdocs.com
PC DOCS and DOCS Open are registered trademarks of PC DOCS, Inc.
The third-party contact information included in this article is provided to help
you find the technical support you need. This contact information is subject to
change without notice. Microsoft in no way guarantees the accuracy of this
third-party contact information.
The third-party products discussed here are manufactured by vendors independent
of Microsoft; we make no warranty, implied or otherwise, regarding these
products' performance or reliability.
Additional query words: pcdocs api docsopen
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Keywords : kb3rdparty kbinterop kbdta kbtemplate word97 kbfaq
Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version : WINDOWS:97
Issue type : kbinfo
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